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National Farmers' Federation

Australian Farm Data Code - Certification Privacy Policy

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Personal information for the purposes of this policy is defined as the personal information collected specifically in the context of the National Farmers’ Federation’s (NFF) Australian Farm Data Code (the Code) assessment and certification program.

This privacy policy applies to personal information collected about individuals as per the Australian Privacy Act (1988).

Personal information collected and held

The kinds of personal information that NFF collects and holds about providers of data and technology products and services who apply for the assessment and certification program (Providers), are:

  • Names
  • Roles
  • Contact details (emails, phone numbers)

The kinds of personal information that NFF collects and holds about individuals making complaints about Providers in the assessment and certification program are:

  • Names
  • Contact details (emails, phone numbers)

Sensitive information collected and held

The kinds of sensitive personal information that NFF collects and holds about Providers are:

  • Criminal convictions [Information about your criminal record is sensitive information under the Privacy Act 1988 (Privacy Act). The Commonwealth Spent Convictions Scheme may also protect it under the Crimes Act 1914]
  • Disclosure of insolvency or bankruptcy

How personal information is collected and held

Personal information is collected directly from individuals during the administration of the assessment and certification program, which includes application, assessment, renewal, withdrawal, and complaints.

Personal information is stored in secure data storage managed by a third party data storage provider with servers located globally.

Access to personal information in this location is limited to:

  • NFF staff
  • NFF contractors and advisors who are involved in the assessment and certification process

Personal information collected by NFF to administer the assessment and certification program is never sold to third parties.

Security measures

Personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential.

Purposes for which personal information is collected, held, used

Personal information with regard to assessment and certification against the Code is being collected by the NFF for these purposes:

  • to assess Provider applications against the Code and certification criteria;
  • to ensure the correct information is available through the register of assessed and certified products, projects, and services;
  • for compliance and enforcement of the assessment and certification program; and
  • for managing complaints.

Personal information may be shared with external consultants engaged by the NFF to assist with the purposes stated above.

Personal information of the Provider’s contact people will be used to verify the information provided in the assessment and certification application.

Some non-personal certification information will be displayed on a public facing section of the register of assessed and certified products, projects, and services (such as the company name and Australian Business Name of the Provider) while personal information will never be published and will only be available to the NFF.

Accessing and seeking correction of personal information, and complaints

An individual can:

  • gain access to;
  • seek correction of;
  • seek deletion/destruction of;
  • complain about any breaches of the Australian Privacy Principles;

regarding the personal information that NFF holds on them, by contacting the NFF at:

www.nff.org.au

14-16 Brisbane Avenue

Barton, ACT 2600

Australia

admin@farmers.org.au

(02) 6269 5666

Complaints should be made in writing and will be responded to within 30 days. The complaint may then be taken to mediation, and lastly that the complaint may be taken to the Office of the Australian Information Commissioner (OAIC) if required.

Cross border disclosure of personal information

The NFF will not disclose personal information to entities outside of Australia.

Other information

This Privacy Policy will be reviewed regularly and on the basis of any complaints, and changes published.

Personal information will be retained for the life of the assessment and certification program, unless deletion/destruction is requested by the individual to whom it pertains.

Version history

Version Version date
1.0 6 Mar ‘23
1.1 17 May ‘23